Executive Assistant to the MD/CEO

Job Description

We Are Hiring!

Job Title: Executive Assistant to the MD/CEO
Location: Lagos, Nigeria (On-site)
Employment Type: Full-Time
Experience Level: 3–5+ Years

About the Role
Are you a proactive, highly organized executive support professional who thrives in a fast-paced environment? We are looking for an Executive Assistant to the Managing Director/CEO to serve as a strategic partner in the Office of the MD.

In this role, you won’t just manage calendars—you will optimize the MD’s time, drive follow-through across departmental leadership, and serve as a critical bridge for business operations and executive decision-making.

Key Responsibilities
• Manage complex executive calendars, organize local/international travel, screen correspondence, and ensure optimal use of executive time.
• Document key action items from executive meetings, maintain action trackers, and follow up with HODs to ensure timely project delivery.
• Organize board and strategy sessions, prepare agendas, draft briefing notes, and serve as a professional point of contact for external partners.
• Conduct research, synthesize departmental reports into executive summaries, and assist in drafting management presentations.
• Exercise exceptional discretion with sensitive financial, strategic, and personnel matters.

What We’re Looking For
• Bachelor’s degree in Business Administration, Social Sciences, Communications, or a related field.
• 3–5+ years in executive administrative support, business coordination, or EA roles (direct support to a CEO/MD preferred).
• Advanced proficiency in Google Workspace, Microsoft Office (Excel, PowerPoint, Word), and task/calendar management tools.
• Exceptional written and verbal communication skills.
• Strong project tracking and follow-up capabilities without micromanagement.
• Professional assertiveness with strong interpersonal tact.
• Ability to prioritize under pressure and separate urgent from routine tasks.

Key Performance Indicators (KPIs)
Your success will be measured by:
• 25% – Timely tracking and closure of delegated executive directives
• 15% – Calendar management accuracy & conflict prevention
• 15% – Meeting coordination, documentation, & action trackers
• 15% – Quality of reports, briefings, and correspondence
• 30% – Responsiveness, decision support quality, and confidentiality

Why Join Us?
• Play a central role in driving organizational efficiency and strategy.
• Work closely with senior management and key business leaders.
• Collaborative, dynamic, and performance-driven work culture.

****PLEASE NOTE****
Only selected candidates with valid experience will be contacted.

All information will be treated with strictest confidentiality.